AS9100 7.5.3 Control of Documented Information states that an organization shall establish and maintain a documented procedure for the control of documented information. This procedure shall ensure that:
- Documented information is controlled in accordance with its identified need.
- Documented information is reviewed and approved for suitability and adequacy before use.
- Changes to documented information are identified, reviewed and approved in accordance with a documented procedure.
- The current version of applicable documented information is available at all locations where activities essential to the effective operation of the quality management system are performed.
- Documented information is legible, readily identifiable and retrievable.
- Documented information is protected from unintended loss, alteration, or damage.
- When documented information is no longer needed, it is disposed of in a controlled manner.
The following are some examples of documented information that may be controlled under AS9100 7.5.3:
- Quality manual
- Procedures
- Work instructions
- Forms
- Records
- Specifications
- Drawings
- Technical data
- Training materials
- Communication records
The specific documented information that needs to be controlled will vary from organization to organization. However, all organizations that are certified to AS9100 are required to have a documented procedure in place for the control of documented information.
Here are some tips for implementing AS9100 7.5.3:
- Identify all of the documented information that needs to be controlled.
- Develop a documented procedure for the control of documented information.
- Train all employees on the procedure.
- Implement the procedure and monitor its effectiveness.
- Make changes to the procedure as needed.
By following these tips, you can help to ensure that your organization is in compliance with AS9100 7.5.3.